In each of these, I entered only the top cell, clicked on Ctrl + E and Excel did the rest: Here are a few more examples of what Flash Fill can do.
I enter the first example like this:Īnd when I enter Ctrl + E, Excel auto fills the rest of the list:Įven if I want to change the layout more dramatically, like this:Įxcel can still figure out what my pattern should be: In this example, I want to change the formatting of my part numbers from BC120 to bc-120. Here are several examples of how Flash Fill works. It does not update based on any changes you make to your data as a formula would, so it should be used for one time fills only. It is to be used to fill in data in a column based on the entries in an adjacent column automatically by Excel figuring out what the pattern of your entry is. The keyboard shortcut for Flash Fill is Ctrl + E. If you have an older version, you will not be able to enjoy the benefits of this option. You can download the workbook here to follow along.įlash fill is a new feature in Excel 2013. Flash Fill: When Flash Fill is selected, it automatically fills your data when it senses a pattern.Flash Fill is a great feature in Excel to do one time auto fills:.Fill Weekdays: When the Fill Weekday feature is selected, it allows the sequence of weekdays.Fill Days: When the Fill Days option is selected, it allows the sequence of days.Fill Without Formatting: When Fill Without Formatting is selected, it will keep the value but no formatting for instance, if the value is blue, the Fill Without Formatting option will not preserve it.Fill Formatting Only: when selected, This option leaves the formatting as it is.Fill Series: This option allows data to follow a sequence when dragging down or across.Copy Cells: This option copies the previous data within the column or row when dragging down or across.The Auto Fill button has options such as: Auto Fill options not showing in ExcelĪuto Fill is a feature in Excel that fills cells with data that follows a sequence and creates a string of numbers, dates, and days to apply formatting from one cell to adjacent cells. Having trouble not seeing the Auto Fill button when dragging the fill handle down? We show you how to enable Auto Fill in Microsoft Excel.
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